SACRAMENTO WALKING STICKS BY-LAWS

SECOND REVISION

AS AMENDED JANUARY 12, 2006

 

ARTICLE I.  GENERAL

 

These By-laws are established to implement provisions of the Constitution of the Sacramento Walking Sticks. (hereafter known as SWS)

 

ARTICLE II.  MEMBERSHIP

 

Membership in the SWS shall be for all interested persons who pay dues.  Membership is automatic upon payment of dues.

 

ARTICLE III.  EVENTS/FEES

 

SWS is required to pay an annual fee of not less than $50.00 and conduct at least one (1) AVA sanctioned Volkssport event per calendar year.  Membership dues are established as Family - $14.00, Single - $8.00, and Seniors - $5.00.  Dues paid annually.  Age 55 is established as eligibility for senior members. Family memberships are entitled to two (2) votes regardless of the number of members in the family.

 

ARTICLE IV.  OFFICERS

 

The officers shall perform the duties prescribed by these by-laws and by Robert’s Rules of Order.

 

Section 1.  The President shall:

 

  1. Preside at all meetings of the SWS.          

 

  1. Call special meetings of the SWS and the officers.

 

  1. Appoint special committees with the advice and approval of the membership.

 

  1. Represent the SWS officially in all affairs, or in his/her absence an appropriate representative.

 

  1. Serve “ex officio” as a member of all committees of the SWS except the Nominating Committee.

 

  1. Call a quarterly meeting of the officers (more often if necessary) for the purpose of coordinating club activities.

 

 

Section 2.  The Vice-president shall:

 

  1. Preside at all meetings of the SWS and officers in the absence of the President.                  

 

  1. In the event of a vacancy in the office of the President, the Vice president shall succeed to the office of President for the balance of the unexpired term.

 

  1. Perform such duties as are prescribed by the President and the officers.

 

Section 3.  The Secretary shall:

 

  1. Keep a record of all of the meetings of the organization.

 

  1. Keep the official membership roll of the organization and when requested, provide current rosters for distribution.

 

  1. Maintain a permanent file of the charter/articles, constitution, by-laws, special rules of order, standing rules and minutes, together with amendments thereto.

 

  1. Conduct the general correspondence of the organization which is not the function of other officers or committees.

 

  1. In the absence of the President and Vice President, call the meeting to order and preside.

 

Section 4.  The Treasurer shall:

 

  1. Have custody of the funds of the organization, receiving all funds as acquired, and making disbursements upon receipt of authorized bills or special authorizations.

 

  1. Prepare an annual financial statement as of the close of the fiscal year and summary statements for the regularly scheduled meetings.

 

ARTICLE V.  VACANCIES OF OFFICERS

 

Vacancies of elected officers, except for president, will be filled by election of a replacement by a majority vote of the membership at any regular or special meeting.  The successor to a vacancy shall serve the unexpired term.

 

ARTICLE VI.  REMOVAL OF OFFICERS

 

Any of the elected officers of the SWS can be removed from office by a recall motion instituted by any active SWS member, providing the motion is petitioned by twenty-five (25) percent of the active members.  The motion will become effective if accepted by a majority vote at any regular or special membership meeting of the SWS.

 

ARTICLE VII. FISCAL YEAR

 

The fiscal year of the SWS shall be from 1 July of a given year through 30 June of the following year.

 

ARTICLE VIII.  COMMITTEES                 

 

Section 1.  Committees, standing or special, shall be appointed by the SWS President or by the majority vote of the officers, as deemed necessary to carry on the work of the SWS.  The President shall be a member ex-officio of all committees except the Nominating Committee.

 

ARTICLE  IX.  PROXY VOTES

 

Members may submit written proxy votes to be received before meetings concerning dissolution and elections.

 

ARTICLE X.  AMENDMENT OF THE BY-LAWS

 

These By-laws can be amended only upon approval of a majority vote by the assembled membership at a regular or special meeting.

 

 

ARTICLE XI.  CONCLUDING CLAUSES.

 

Section 1.  These by-laws go into effect January 2006 after acceptance by the membership of the SWS.

 

Section 2.  The duly elected officers are empowered to make editorial changes in the text.

 

 

 

 

 

 

 

 

 

SPECIAL RULES AND POLICIES OF THE SACRAMENTO WALKING STICKS

 

1. Membership dues can be amended by the assembled membership of the SWS by a majority vote.

 

2. No person or organization, whether an active member of the SWS or not, may use the club name for any projects without the approval of a majority vote of the SWS members at a regularly held meeting.

 

3. No member shall use SWS facilities or media to promote private gain.

 

4. Club equipment is purchased for the sole use of the SWS and many not be used by another organization without the consent of the membership.