Sacramento Walking Sticks Logo and header.
 
Admin/Legal

Administration

  • As of September 16, 2015, this page is undergoing a transition.
  • When the transition is complete, the sections on Procedures/Instructions and the section for Forms will replace the older sections.
  • The Graphics and Legal sections will remain mostly unchanged.
  • During this transition, Procedures and Instructions are are being converted from paper documents to web pages.
 
Procedures and Instructions
Procedure/Instruction Page Last Updated Description
Expense Report Instructions 29-Jul-2018 How to complete an Expense Report.
Income Report - Generic - Instructions 14-Nov-2014 How to complete the Generic Income Report.
Income Report - Muli-Event - Instructions 17-Sep-2015 How to complete the Muli-Event Income Report.
Income Report - YRE - Instructions 27-Feb-2018 How to complete a Year Round Income Report.
Membership Page 12-Sep-2015 How to complete the Membership Application form and join the club.
YRE Procedures 16-Sep-2015 Instructions for POCs on how to run a Year Round Event.
 
Forms
Form Last Updated Description
1 Page Handout 30-Sep-2010 Single sided handout about SWS. No need to fold, but has no membership applicaiton.
ESR Template 09-May-2011 Use this Word doc to prepare for submitting an ESR on the AVA website by filling in the right-hand column for all the fields. Then you only need to copy and paste to create a fully completed ESR.
Expense Report 29-Jul-2018 Use to report/claim club expenses.
Income Report 14-Nov-2014 Used to report income to the Treasurer along with the money.
Income Report - Multiple Events 17-Sep-2015 Used to report income from up to 4 events to the Treasurer along with the money.
Income Report - YRE 27-Feb-2018 Use for reporting income from a Year Round Event. Print in landscape mode and cut the printed page in half to make 2 forms and save paper.
Insurance Certificate - 2018 29-Nov-2017 Insurance Certificate provided by AVA. A copy should be at all 2018 traditional events.
Membership Application 04-Jan-2012 Membership Application form.
One-Column Walk Directions 12-Mar-2012 Use this Word doc for the first draft of the text portion of Walk Directions, please. Use of other formats wreaks havoc with our normal process of creating the final version of any Walk Directions.
Registration Log 30-Dec-2008 Used in the binder. The binder should have several empty pages at any given time. This form includes the release of liability and is a legal document.
Start Card For Remote Registration Events 20-Jan-2014 The Remote Registration POC needs to send this to potential walkers. It should be completed by the walker and returned to the POC with payment.
Walk Alert Email Sign-Up Sheet 12-Sep-2007 Use this form at any event where there may be people interested in getting on the Walk Alert email list.
 
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The section below has links to documents and/or pages that do specific functions for the club or describe processes that help the club in some way.
(If your browser does not link to the documents below properly - the browser hangs, you see a blank document, etc. - right click on the link and choose "Save Target As" which will save the document to your hard disk.)
 
Health Fairs and Publicity
Form Last Updated Instructions Description
Blue Brochure 01/10/2011 Print on blue paper. Blue, tri-fold brochure with a membership application form and some verbiage about the club.
 
Planning an Event
Form Last Updated Instructions Description
Timeline and Tasks 01/12/2007   Tasks necessary to put on an event in chronological order.
 
Traditional Events
Form Last Updated Instructions Description
Specialties Tally Sheet 01/10/2011 Included in the form. Use this form at any event where specialties are sold. Tally each sale and compute the totals at the end of the day.
Membership Tally Sheet 05/28/2010 Included in the form. Used at the Membership/Specialties table to account for new membership and renewals.
Checkpoint Procedures 11/04/2012   Things to know if you are manning the checkpoint.
Order Before Next Event form 01/28/2014   Have this doc available at all traditional events to list supplies that need to be replenished, the responsible person, etc.
Post Event Accounting Sheet (PEAS) 12/31/2011 Instructions Used to account for all the income from a traditional event and to prepare counts for the participation report required by AVA.
PEAS Practice Exercise 07/24/2012 Sample forms you'll need. An exercise to help you understand the PEAS form.
PEAS Exercise Answer Key 07/24/2012   The "answer key" to the exercise above.
 
Graphics
Graphics Last Updated Description
SWS Logo 12/31/2009 Color, 500 pixels wide.
SWS Logo 10/25/2012 Color, 100 pixels wide.
SWS Logo 08/12/2010 Black & white, 432 pixels wide.
SWS Logo 09/01/2009 Black & white, 130 pixels wide.
Hot Walkin' Nights Logo 05/28/2006 Color, 946 pixels wide
Hot Walkin' Nights Logo 05/31/2006 Color, 350 pixels wide
Hot Walkin' Nights Logo 05/28/2006 Black & white, 874 pixels wide
Hot Walkin' Nights Logo 05/16/2008 Black & white, 350 pixels wide
WWDGraphics.html 02/06/2007 Small, Medium, and Large World Walking Day Graphics in both color and black and white.
Book Club Logo 07/29/2015 Color, 377 pixels wide
Book Club Logo 07/29/2015 Color, 142 pixels wide (used on Calendar of Events)
 

Legal

This section has the links to the legal and quasi-legal documents for the Sacramento Walking Sticks.
 
SWS Constitution (last revised 04-12-2012)
SWS Bylaws (last revised 04-12-2012)
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  Page last updated: 29-July-2018