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YRE Procedures - Routine Tasks |
Return to YRE Procedures home here.
Go to the Quarterly tasks page here.
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| Overview:: From time to time, the start box for any YRE will need to be checked. Walk directions, sign-in sheets, and other supplies can run out. And the money should not stay in the lock box for long periods of time. |
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Things to take:: Here is a checklist for things you should take with you when you check on the start box.
- Walk Instructions for each walk
- Registration Log/Sign-in sheets <--Download
- YRE Income Report form - see the Income section below to download the form(s)
- Envelope addressed to the Treasurer (if you plan to mail in the YRE Income Report)
- Key for the payment box, if applicable
- Extra pens
- Ink roller (to add ink to the stamp pad)
- Pre-addressed mail in payment envelopes (if your walk does not use a locked container for payment)
- Extra Insert cards
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Things to check:: When checking the start box, make sure:
- There are enough copies of walk instructions for each walk and Insert Cards to last until the next time you check. A minimum of 25 copies for each route should be maintained.
- Complete the YRE Income Report for this visit. Unless the amounts are small and there are no checks, send the YRE Income Report to the Treasurer along with any Stick's Bucks and New Walker Coupons that you collect.
- Take any Registration Logs that are full and keep them in a safe place until the end of the year.
- If you receive any membership forms, for either new members or renewals, please forward them and the payment to the Membership Coordinator as soon as possible. Please don't hold on to these forms/payments until the end of the quarter as membership updates need to be done in a timely manner.
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Income: Use the YRE Income Report form.: Income can be reported at any time. Send the YRE Income Report to the Treasurer along with the money, New Walker Coupons, and Stick's Bucks.
Instructions for the YRE Income Report
Income Report for Multiple Events: If you are reporting income from more than one YRE or Seasonal Event, you can use this form to simplify the task.
Instructions for the Multi-Event Income Report
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